Nobody knows what we are subscribed to.
Hosting was set up by someone who left. DNS is at a registrar nobody has logged into for two years. There are three cloud consoles, two of them on personal addresses, and a design tool somebody expenses every month.
The cost of not knowing shows up at the worst moment: a certificate expires, a domain comes up for renewal, or somebody signs up for a service the company already has.
A register, kept current because keeping it current is easy.
Each external service is entered once: what it is for, who the provider is, and what it costs to keep.
An owner is named per service, along with who has access and through which account.
Renewal and expiry dates are tracked and surfaced ahead of time, to the owner rather than to everyone.
What you get
Hosting, DNS, cloud consoles, tooling, subscriptions. One list instead of institutional memory.
Every service has a person responsible, so a question has an address to go to.
Who can get into what, and whether it is a shared account or a personal one that should not be.
Renewals, certificate expiry and contract end dates, flagged before they matter.
Search before you subscribe. If the company already has it, the portal says so.
Filter by person and see everything that needs to be transferred when somebody moves on.
It records where credentials live. It is not a password vault and does not try to be one.
Ask about the portal
If you cannot currently list every service the company pays for, that is the reason to write.